Federal Work-Study (FWS) is a federally funded, need-based financial aid program that allows undergraduate students with financial need to earn FWS funds through employment with authorized FWS employers. Federal work-study is considered employment and the income earned is taxable.
To be considered for FWS, undergraduate must be matriculated in a degree-granting program, enrolled at least half time minimum of 6 credits for undergraduate students and maintain satisfactory academic progress as outlined for financial aid. Eligible students will be automatically awarded when other federal aid is determined. Students who have not been awarded should with the financial aid office to determine eligibility to participate in the program. Once eligibility has been determined, students can pursue either on-campus or off-campus employment. Students should notify the fwfinaid@iufw.edu of the position they are interested in.
After completing an interview, if extended an offer, the student an employer will be instructed in regard to the necessary documents for hiring. Please note that a background check will be required. Once the hiring process is complete, students will receive a confirmation email with a copy of the work-study time sheet and payroll schedule attached. Students should not begin working until this confirmation is received.
Eligibility periods and dates
Academic year 2018-19: Students can begin working on 08.12.2018; the last day to earn work-study funding is 05.04.2019
Summer 2019: Students can begin working on 05.05.2019; the last day to earn work-study funding is 08.10.2019.
Open positions
If you are interested in applying for one of the following work-study positions, send your resume and cover letters to fwfinaid@iufw.edu.
On-campus
Position Title: Marketing, Social, & Multimedia Associate
Organization: Indiana University Fort Wayne
Department/Office: Enrollment Management
Hourly Wage: $10.15
Average Hours/Week: 10-12 hours per week
Supervised By: Assistant Director for Marketing and Communications
General Purpose: Creating multimedia presentations and developing content management strategy to maintain a social media presence for IU Fort Wayne and the department. This position will provide you with the opportunity to gain experience working and collaborating with others in a professional environment.
Essential Duties and Responsibilities:
Serve as creative consultant to the department of Enrollment Management by managing social media outlets and content development (i.e., Facebook, Twitter, and Instagram).
Create and integrate multimedia content throughout social media strategy, including photo and video production.
Integrate appropriate social media and multimedia products into existing website presence. Assist with the review, enhancement, and development of the campus website and unit pages.
Develop and integrate content management strategy and content calendar into overall instructional guide for social media management incorporating best practices to market services.
Maintain and update content (photos, videos, status posts, etc.) on all social media outlets while building social media fan/follower base from target populations (students, employers, faculty/staff, etc.).
Design and deliver updates on social media management to campus staff including: analytics/evaluation of effective content, proposals for enhancing current social media strategy and/or adopting new outlets, and overall creative recommendations for future management of social media as part of the overall departmental strategy.
In this position you will be expected to maintain confidentiality in regard to student records.
Required Qualifications:
Camera/Video production and editing experience
Familiar with popular & relevant social media sites & trends
Can effectively create or maintain long-term social media campaigns
Experience with public speaking and multi-media presentations.
Desired Minimum Qualifications:
Education and Experience: All IU Fort Wayne majors are welcome to apply
Knowledge, Skills, and Abilities: Effective communication skills & experience with public speaking. Experience using audio, video and photo editing software (Adobe Premiere and Adobe Photoshop software experience preferred)
Position Title: Student Office Support Associate
Department/Office: Enrollment Management
Organization: Indiana University Fort Wayne
Hourly Wage: $10.15
Average Hours/Week: 10-20 hours per week
General Purpose:
Under the supervision and guidance of the director, our student office support associates are an integral part of IU Fort Wayne enrollment management operations. Student office support associates provide excellent customer service and contribute to the success of the department through welcoming all guests and connecting them with the most appropriate resources, while providing general office support services and aiding with student focused initiatives. This position will provide you with the opportunity to gain experience working and collaborating with others in a professional environment.
Essential Duties and Responsibilities:
Providing a workplace that fosters and challenges its student staff to learn in line with these outcomes will ideally enhance the college experience of each student. We aim to provide guidance in developing these outcomes that are transferable after the college experience. Below is a summary of the job duties/ responsibilities for the Student Office Support position.
50% Respond to in-person and phone guests by answering general questions from students, faculty, staff, and community members; direct guests/calls to appropriate staff; check and respond to emails in the departmental account
20% Support photocopying, mailings, distribution of marketing materials, fliers and e-communication for enrollment operations and special events and programs; organize and update departmental files.
10% Assist with the creation and stocking of marketing materials for department and events.
10% Develop and maintain the departmental and student employee manual; maintain, revise and develop new departmental operational resources.
5% Assist department staff with general administrative duties including information requests from staff, community and campus partners.
5% Complete additional duties as assigned.
In this position you will be expected to maintain confidentiality in regard to student records.
Desired Minimum Qualifications:
Education and Experience: All IU Fort Wayne majors are welcome to apply; preference will be given to those with an academic or career interest in research or professional management.
Experience in organization of materials, general office and research practices; strong written and oral communication skills.
Working knowledge of IU Fort Wayne community and needs, including students, faculty, staff, administration, and partners.
Skill in verbal and written communication skills, including the ability to analyze audience and tailor communication appropriately.
Proficient in Microsoft Word, Excel, PowerPoint, and web-based applications; ability to learn new technology and software programs as required.
Ability to collaborate and participate effectively within a team.
Ability to think creatively about sharing information and developing ideas for improvement.
Ability to research questions, seek out resources, and gather information.
Ability to handle multiple tasks simultaneously and work independently.
The ability to listen, write, and speak effectively.
The ability to assess a situation, seek multiple perspectives, gather more information if necessary, and identify key issues that need to be addressed.
The ability to find solutions to problems using creativity, reasoning, and past experiences along with available information and resources to create solutions.
The ability to design, plan, organize, and implement projects and tasks within a specific timeframe.
The ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions and work assignments.
The ability to demonstrate a sensitivity and awareness to other people and cultures. The ability to relate to your co-workers, inspire others to participate.
The ability to maintain a productive climate and confidently motivate, mobilize, or coach other employees.
Off-campus
Position Title: Tutor/Academic Enrichment Aide
Organization: Cornerstone Youth Center
Hourly Wage: $10.15 Average
Hours/Week: up to 15 hours per week
Desired Work Schedule: TBD
General Purpose
This is a Federal Work Study position as a Tutor/Academic Enrichment Aide for Cornerstone Youth Center. The position will be off-campus at their educational center or an after school site. There are three possible sites in the following locations: Monroeville, New Haven or Woodburn.
Essential Duties and Responsibilities:
This position requires the following essential duties and responsibilities:
Coursework in education, math or language arts
Experience with middle/high school youth
Desired Minimum Qualifications
Candidates should have the following experience:
Verbal communication
Detail oriented
Has Initiative
Written communication
Presentation and public speaking skills
Problem solving
Flexibility/adaptability/creativity
Organizational skills
Leadership
Friendly/outgoing personality
Ability to work independently
Ability to work in a team
Strong work ethic
Open and accepting of others
Math skill though algebra/calculus
Patience
Sense of humor
Able to work in an environment with lots of activity
Able to change focus as needed
Physical Demands
While performing the duties of this job, the employee is frequently required to sit or stand for long periods; lift, carry, transport supplies on site; reading using office equipment/computers; speak at levels needed in the environment.
Work setting
This work is performed primarily in quiet or moderate noise leves at the education center; at moderate to high activity levels in surrounding space. Tools and equipment used: Computer, ipads, books, academic enrichment lesson plans, paper pencils, pens, markers and white boards.
Skills and experience that will be gained from this position
Express ideas and facts to others effectively in a variety of formats, particularly written, oral, and visual formats.
Comprehend, interpret, and analyze ideas and facts.
Communicate effectively in a range of settings.
Identify and propose solutions for problems using quantitative tools and reasoning.
Make effective use of information resources and technology.
Position Title: Communications Assistant Organization: Friends of the Third World, Inc.
Hourly Wage: $10.15
Average Hours/Week: 10-15 hours per week
Desired Work Schedule: flexible within Tuesday- Saturday 10 am - 6 pm
General Purpose
This is a Federal Work Study position as a Communications Assistant for Friends of the Third World, Inc. The position will be off-campus at 611 W. Wayne St., Fort Wayne, IN 46802.
Essential Duties and Responsibilities
This position requires the following essential duties and responsibilities:
Data Entry
Customer Service
Social Media
Email Communication
Writing/EditingCoaching
Mentoring or Peer Advising
15% Retrieve internal orders for educational materials
25% Supervise trainees with disabilities to fulfill orders
15% Update Internet listing on website, social media and print media
10% Edit information on low income producers of handicrafts/foods
25% Plan, setup and staff displays about mission of organization
10% Assist staff and volunteers in sharing the stories/public education
Desired Minimum Qualifications
Candidates should have the following experience:
Verbal communication
Written communication
Adobe (photoshop/illustrator/indesign)
Detail oriented
Has Initiative
Flexibility/Adaptability/Creativity
Microsoft office skills (excel and/or access)
Organizational skills
Office equipment
Customer service skills
Friendly/outgoing personality
Ability to work independently
Ability to work in a term
Strong work ethic
Physical Demands
Some lifting may be needed, work can be adapted.
Work setting
Office area or gift shop Tools/equipment used: computer, packaging equipment.
Desired Work Schedule: flexible within M-F 6:45-9 am and/or M-F 3:15-6 pm.
General Purpose
This is a Federal Work Study position as a Program Instructor for LEARN Resource Center. The position will be off-campus at an EACS elementary school.
Essential Duties and Responsibilities
This position requires the following essential duties and responsibilities:
100% Youth Program Instructors work with elementary age youth in our before/after school programs. Staff assist children/youth with homework and academic enrichment activities in literacy and math.
Candidates should have the following experience:
Verbal communication
Problem solving
Flexibility/Adaptability/Creativity
Leadership
Friendly/outgoing personality
Ability to work independently
Ability to work in a term
Ability to multi-task
Strong work ethic
Preferred candidates will have experience working with children, or desire a career working with children.
Physical Demands
While performing the duties of this job, the employee is frequently required to stand or move around.
Work Setting
The agency’s before and after school programs are school based at 3 EACS elementary schools.
Position Title: Facility Assistant Organization: Turnstone Center for Children and Adults with Disabilities, Inc.
Hourly Wage: $10.15
Average Hours/Week: 8-12 hours per week
Desired Work Schedule: can vary with student’s schedule
To apply: Email a cover letter and resume to fwfinaid@iufw.edu with subject line “Turnstone Center for Children and Adults with Disabilities, Inc./Facility assistant”
General Purpose
This is a Federal Work Study position as a Facility Assistant for Turnstone Center for Children and Adults with Disabilities, Inc. The position will be off-campus at 3320 N. Clinton St., Fort Wayne, IN 46805.
Essential Duties and Responsibilities
This position requires the following essential duties and responsibilities:
Event/Meeting planning
100% maintain the cleanliness and sanitization of such things as floors, bathrooms, furniture in lobbies, etc.
Desired Minimum Qualifications
Candidates should have the following experience:
Has Initiative
Problem solving
Friendly/outgoing personality
Ability to work independently
Strong work ethic
This work study student will work in a collaborative environment where everyone recognizes that every job in important. You are part of a friendly team.
Physical Demands
While performing the duties of this job, the employee is frequently required to lift, bend and pull up to 50 lbs. Mopping, vacuuming, and moving furniture may be required.
Work setting
This work is performed primarily inside a climate controlled building. Some outside work may be expected.
Title: Administrative Assistant Organization: Turnstone Center for Children and Adults with Disabilities, Inc.
Hourly Wage: $10.15
Average Hours/Week: 10-12 hours per week
Desired Work Schedule: variable on a weekly basis
To apply: Email a cover letter and resume to fwfinaid@iufw.edu with subject line “Turnstone Center for Children and Adults with Disabilities, Inc./Administrative Assistant”
General Purpose
This is a Federal Work Study position as a Facility Assistant for Turnstone Center for Children and Adults with Disabilities, Inc.
Essential Duties and Responsibilities
This position requires the following essential duties and responsibilities:
Data entry
Customer service
Phone coverage/reception
85% Customer service
10% Payment collection
5% Data entry
Desired Minimum Qualifications
Candidates should have the following experience:
Microsoft office skills (word/powerpoint/excel/access)
Detail oriented
Has Initiative
Flexibility/Adaptability/Creativity
Customer service skills
Friendly/outgoing personality
Ability to work independently
Strong work ethic
Greet guests in a positive and prompt manner. Transfer their call to the appropriate person. Process payment on a variety of platforms while maintaining adequate internal control.
Physical Demands
While performing the duties of this job, the employee is frequently required to sit, reach, walk and talk concurrently.
Work setting
This work is performed primarily inside a climate controlled building.
Title: Accounting Assistant Organization: Turnstone Center for Children and Adults with Disabilities, Inc.
Hourly Wage: $10.15
Average Hours/Week: 10 hours per week
Desired Work Schedule: Flexible according to student’s schedule but then fixed for the semester.
To apply: Email a cover letter and resume to fwfinaid@iufw.edu with subject line “Turnstone Center for Children and Adults with Disabilities, Inc./Accounting Assistant”
General Purpose
This is a Federal Work Study position as an Accounting Assistant for Turnstone Center for Children and Adults with Disabilities, Inc. The position will be off-campus at 3320 N. Clinton St., Fort Wayne, IN 46805.
Essential Duties and Responsibilities
This position requires the following essential duties and responsibilities:
Data entry
Customer service
Email communication
Computer/technical support
Writing/editing
Phone coverage/reception
75% Enter transactions into accounting software
10% Perform basic reconciliations
10% Data base management assistance with accounting and fixed asset software
5% Back up to reception desks
Desired Minimum Qualifications
Candidates should have the following experience:
Microsoft office skills (word/powerpoint/excel/access)
Detail oriented
Has Initiative
Problem Solving
Organizational Skills
Customer service skills
Ability to work independently
Ability to work in a team
Strong work ethic
Expectation to adhere to confidentiality policy
Physical Demands
While performing the duties of this job, the employee is frequently required to sit, type, reach.
Work setting
This work is performed primarily inside a climate controlled office Tools and equipment used: Computer, telephone, copier, fax and other typical office machines.
The work done by FWS students must not displace regular workers or violate existing employment contracts
The employer must be willing to pay a minimum of 25 percent of the wages earned by the FWS student unless the position meets the condition for a waiver due to the students being employed as reading and/or math tutors for children in preschool and elementary school, or in a family-literacy project that provides services to families for preschool-age children or elementary-school children
The student's earnings must not exceed the amount of his or her FWS award.
The student must be paid for all hours worked. The Fair Labor Standards Act prohibits any employer from accepting voluntary services from any paid employee
The work must not involve the construction, operation, maintenance of facilities or programs of sectarian religious instruction or worship, or of partisan political activity.
Payment of dues, fees, gratuities or gifts must not be a condition of the student's employment
The student must not be paid for receiving instruction for college credit in a classroom, laboratory or other academic setting
Student obligations
Once a student has agreed upon a position and pay rate with the potential employer, he or she must contact the financial aid office and complete the appropriate hiring documentation before the student may begin working
The student may only work during the allowed eligibility period and dates for which their authorization has been granted.
FWS students who work at IU Fort Wayne will be paid at least the minimum of $ 10.15 per hour. Off-campus employment is set by the off-campus agency but may not be below minimum wage for Indiana. Once a student is approved for Federal Work Study and all the hiring process is completed, the student will be forwarded timesheets and a payroll schedule. Students should expect to receive their first paycheck up to five weeks after beginning work. If bi-weekly time sheets are submitted promptly, paychecks will be issued every two weeks.
Federal Work Study is a part-time work program. Students generally average 10 to 20 hours per week. The maximum amount of hours allowed to be worked within one week is 29. Any excess over 29 hours per week requires specific permission from the financial aid office. Under no circumstances can students be paid for more than 40 hours per week. Students cannot work for more than six hours without taking at least a half-hour break. Students cannot work more than eight hours per day unless granted permission from the financial aid office.
